Manage inventory, sales, purchases, accounting, and your point of sale - from your phone or any browser. One platform, total control.
v1.0.4 · May 25, 2026
A focused update for the people running the day — faster checkout, sharper reports, and labels that scan on the first try.
Pair any Bluetooth Classic thermal printer and the receipt prints straight from your phone at checkout. Two-copy support, configurable auto-print, and a one-tap test print under Settings → Printing & Receipts. iOS still routes through the system print sheet for AirPrint and paired BLE printers.
Balance Sheet, Income Statement and Cash Flow now ship with monthly trend sparklines and a Compare to toggle (prior period or prior year). Aging Reports gain stacked bar charts, and every report renders an at-a-glance insight summary above the figures.
Every product is issued a scannable Code128 token at the moment it's created (PRD-XXXXXXXX) — no manual entry, no duplicates. Batch labels combine that code's QR with a 1D barcode so any scanner can read them. The Stock Levels dashboard gains a Bulk print on A4 flow for products that don't yet have a label.
Every list, detail and create/edit screen across Master Data, Sales and Inventory now ships with an in-context help modal — tap the ? in the header and get a short, plain-English summary of what the screen does and how it's wired to the rest of the system.
The Stock Levels dashboard now splits Low Stock (below reorder level) from Out of Stock (true zero quantity). Products without a reorder level configured no longer hide on the dashboard — you see every empty shelf at a glance.
Six integrated modules that work together - from tracking stock to reconciling your books.
Know exactly what you have, where it is, and when to reorder. The inventory module gives you live control over every product across all your warehouses.
OptimizeERP issues every product its own scannable code the instant you create it — opaque, 40 bits of entropy, Code128-safe. The same code drops onto a 58 mm thermal receipt at checkout, onto an A4 shelf label when you bulk-print from the Stock Levels dashboard, and onto a batch sticker alongside a high-correction QR when you receive a traceable batch.
Need a real retail GTIN? Set your EAN-13 from the product page after creation — uniqueness is enforced server-side so two products can never share a code.
PRD-15EAG9MD
BCH-3F7K9X2BQM
5 901234 123457Track every unit from receipt to sale - by batch, grade, or QR scan.
Receive and sell stock in named batches with full traceability from supplier to customer.
Define quality grades per product and track inventory separately - with per-grade pricing on sales.
Scan product QR codes to receive stock, look up orders, or pull up product details - no manual search needed.
Bluetooth Scanner
Scan a product or batch QR from any screen - stock adjustments, sales orders, goods receiving. For high-frequency operations, pair a Bluetooth handheld scanner for fully hands-free lookup.
Create sales orders, track inventory, approve purchases, and generate financial reports - all from your Android device with a native-feeling interface.
A fast, browser-based point of sale built for cashiers and sales teams. No installation, no app store - just open and sell.
Browse by category, search by name/SKU, or scan barcodes from a USB/Bluetooth scanner.
Per-item discounts, tax overrides, and adjustments. Cart persists across page refreshes.
Cash, M-Pesa, Bank Transfer, Card, or Cheque. Full, partial, and credit with split support.
Thermal-receipt-style print output instantly after checkout - any connected printer.
Filter by status, payment, and date. Record additional payments or cancel with a reason.
Revenue, order count, completion rate, and average order value - with flexible date filters.
Select a customer, choose a payment method, split across accounts if needed, and complete the sale. Keyboard shortcuts let cashiers fly through transactions without a mouse.
Keyboard shortcuts for fast workflows
Multi-org quick-switch for shared terminals
Warehouse lock persists across sessions
Generate the reports your accountant and auditor need - directly on your phone with period filtering.
Verify debits equal credits across all accounts.
Revenue vs. expenses - profit and loss at a glance.
Assets, liabilities, and equity snapshot.
Every transaction with running balances.
Outstanding receivables by customer.
Outstanding payables by supplier.
Role-based access control ensures everyone sees exactly what they need - no more, no less.
Key business metrics, pending actions, and recent activity - all on one screen.
Today & monthly sales with % change
Sales order count vs. previous period
Products below reorder level
Pending purchase orders to review
Toggle between today vs. yesterday and this month vs. last month.
Last 48 hours of orders, payments, stock alerts, and approvals.
Permission-gated shortcuts to Sales, Purchases, Inventory & more.
Approve or reject purchase orders right from the dashboard.
The sweet spot between spreadsheets you'll outgrow and enterprise ERPs you can't afford.
| Feature | Spreadsheets | OptimizeERP | Enterprise ERPs |
|---|---|---|---|
| Setup time | Minutes | Minutes | Weeks – Months |
| Mobile app | ✗ | ✓ | Limited |
| Web-based POS | ✗ | ✓ | Add-on $$$ |
| Inventory tracking | Manual | Real-time | Real-time |
| Financial reports | ✗ | Built-in | Built-in |
| Multi-user roles | ✗ | 6 roles | Unlimited |
| Batch, Grade & QR Tracking | ✗ | ✓ | Limited |
| Price | Free | Affordable | $$$$$ |
From download to managing your business - three simple steps.
Tap the button below to get the APK. Install it on any Android device.
Enter your organization code, then log in with the credentials from your admin.
Create orders, track inventory, record payments, and generate reports - all from your phone.
The mobile app runs on any Android device (Android 8+). An iOS version is coming soon - stay tuned! The Web POS works in any modern browser - Chrome, Firefox, Safari, or Edge - on desktop, tablet, or phone.
Absolutely. Each organization's data is fully isolated in a multi-tenant architecture. All communication is encrypted via HTTPS, sessions can be viewed & revoked, and we support email verification with secure password resets.
Contact the OptimizeERP administration team to request a registration token. Once you receive the token, you can use it to register your organization and receive your unique organization code. Share this code with your team so everyone can sign in to the same workspace.
The POS supports Cash, M-Pesa (mobile money), Bank Transfer, Credit Card, and Cheque. You can do full payments, partial payments, or defer to credit - and even split a single transaction across multiple accounts.
When you receive stock, you assign it to a named batch (e.g. “BATCH-2026-001”). OptimizeERP tracks how much of each batch is on hand and lets you choose a specific batch when creating a sales order - so you always know exactly which batch went to which customer. Each batch can carry an expiry date, and all batch movements are logged in a full audit trail.
Product grading lets you receive and sell the same product at different quality levels - for example Grade A (premium), Grade B (standard), and Grade C (economy). Each grade has its own independent stock level and can carry a different selling price. On the sales screen, simply tap the grade button to choose which tier to sell from. This is ideal for produce, secondhand goods, or any product where quality varies.
Yes — and as of v1.0.4 every product is auto-issued its own Code128 barcode (PRD-XXXXXXXX) the moment you create it, so you can print and scan immediately. The Universal scan resolver in Sales and Purchases reads signed QR JWTs, SKUs, internal product codes, manufacturer codes and batch barcodes (BCH-XXXXXXXXXX) in a single round-trip — works with the phone's camera or any HID Bluetooth handheld scanner. Bulk-print a 3-column A4 label sheet straight from the Stock Levels dashboard.
Android: put your Bluetooth Classic thermal printer in pairing mode, open the app and go to Settings → Printing & Receipts, tap Pair New to launch the system Bluetooth screen, complete pairing there, return to the app and hit Refresh, then select the device. A one-tap Test print button confirms the connection. Enable Auto-print and the receipt will print straight after every successful sale.
iOS: pair any AirPrint or BLE printer in iOS Settings → Bluetooth. The app routes printing through the system print sheet, which picks the paired printer up automatically when you tap Print Receipt or complete a sale with auto-print enabled.
Internally generated codes for products and batches use Code128 — works with every handheld scanner we've tested and tolerates cheap thermal media. If you set a retail EAN-13 / UPC value on a product after creation, the label generator switches to the matching numeric symbology automatically. All printable labels render with a quiet zone so scans stay reliable.
Yes! Contact us for a demo organization so you can explore every module risk-free before rolling it out to your team.
The mobile app covers all ERP modules (inventory, sales, purchases, accounting, reports). The web interface currently focuses on the Point of Sale - perfect for cashier stations and browser-based selling.
Get a personalized demo of OptimizeERP for your business. Our team will walk you through every module and answer your questions.
Download OptimizeERP for Android and take control of your inventory, sales, and finances today.
APK size: 157.5 MB
.apk file from your notification bar or file manager.Bluetooth thermal receipt printing on Android, financial reports rewrite with monthly trend charts and prior-period comparison, automatic Code128 barcodes for every product with A4 bulk-print, dedicated out-of-stock view, and in-context help on every screen.